- Task managers, ToDo lists and GTD applications

Task Features: Apple world, Android world, Windows world, Collaboration, Show all futures

Todos iPhone app
Native App for iPhone

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Web klient
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Windows app
Native app for windows

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Android app
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Windows phone
App for Windows phone

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Price/YearTags
Labels or tags are used to indicate contexts for your tasks, which enables sorting and list generation

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Projects
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Subtasks
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Task hierarchy
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Email notifications
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Email integration
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Filters
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Calendar
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Data import
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Print
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Tasks delegation
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Multiple Team Support
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Collaboration
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Estimate task time
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Repeating tasks
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Email Reminders
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iOS Reminders
Iphone or iPad alerts

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Mac OS app
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BlackBerry
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iPad App
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Cloud & sync
Cloud, network storage and synchronization

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PriceShare tasks
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Smart tags
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Notes
Notes in task

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Teams members
Max team members
Project numbers
Max project numbers
Images to tasks
Attach images to tasks

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Dropbox
Dropbox integration

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iCal
iCal integration

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Passcode Protection
Extra protection in mobile device

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Android notifications
Android push notifications

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Google Calendar
Sync to Google Calendar

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Outlook Calendar
Sync to Outlook Calendar

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Tasks Followers
Follow a task to stay informed on comments and changes.

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Comment a task
Comment on a task to ask questions, offer extra info, or offer insight.

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Export
Export data

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StorageGoogle drive
Google drive integration

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Evernote
Evernote integration

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Secret Subjects
Subjects by invitation only. Hidden and private teamwork

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Android tablet
Native app for Android tablet

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File attachments
Attach PDFs, spreadsheets or photos to tasks

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Location-aware reminders
Location reminders

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SMS reminders
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Track productivity
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Search tasks
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Chrome extension
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Gmail pugin
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Outlook integration
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Firefox extension
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Thunderbird integration
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Sub projects
Manage complexity by breaking big projects into smaller sub-projects

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Priorities
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Number of active tasksSSL-secured connection
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Color-coded projects
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Color-coded labels
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Voice or Siri
Smartphone Voice control

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Hive Hive hive.com yes yes yes yes no $144 more
12 per user/month
 
yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes no yes yes $0.00 yes no no yes yes yes yes yes yes yes yes yes yes 999 GB more
unlimited
 
yes no yes yes yes no no yes yes no no yes no no yes yes yes yes yes no 
2Day for Windows 2Day for Windows 2day-app.com no ?? yes more
$3.99 Window 8
 
no yes more
$3.99 universal : one purchase gives access to the both tablet & phone versions
 
$0 yes yes no no no no yes no yes ?? no no no no yes no no no no no yes more
Toodledo, Exchange 2007,2010, Office365, Outlook.com
 
$3.99 more
universal : one purchase gives access to the both tablet & phone versions
 
no no yes no no no ?? no no yes no no yes 0 GB no no no no no no no no no no no yes no no yes yes ?? yes no yes more
Windows Phone speech
 
TickTick Pro TickTick Pro ticktick.com yes yes no yes no $19 ?? yes yes yes no yes yes yes yes yes yes more
19 members
 
no yes more
19 members
 
?? yes no yes no no no yes $0.00 yes more
19 members
 
?? yes 19 299 Yes with limit no yes no yes yes ?? ?? ?? yes more
99 attachments per day
 
no no no yes yes more
99 attachments per day, 5MB max size
 
yes no no ?? yes no no no no no yes 999 ?? no no no 
Producteev Producteev producteev.com yes yes no yes no $0 yes yes yes yes yes yes yes Yes with limit more
Only on web app
 
no ?? yes ?? yes no yes yes yes yes no yes yes $0.00 yes ?? yes ∞ ∞ yes yes no no yes no no yes yes yes ∞ no no yes yes yes no no yes yes no no no no no no no ∞ yes no no no 
Flow Studio Flow Studio getflow.com yes yes no yes no $348 yes yes yes yes ?? ?? yes yes ?? ?? yes yes more
2 Workspaces
 
yes ?? yes ?? yes yes no yes yes $0.00 yes ?? yes ?? ?? ?? ?? yes ?? no yes yes yes 5 GB no no yes yes yes ?? ?? ?? yes no no no no no yes yes yes ?? ?? ?? 
Pocket Informant Pocket Informant pocketinformant.com yes no no yes no $0 yes yes ?? ?? no no yes yes more
One Calendar
 
yes  no no no no yes no yes no no yes yes more
sync only with PI
 
$0.00 no  yes no no Yes with limit more
Only one calendar
 
yes no no no no no yes 0 GB no no no no no yes no no yes no no no no no no yes 15 ?? yes yes no 
Checkvist Checkvist checkvist.com no more
Mobile web version
 
yes no no more
Mobile web version
 
no $0 yes yes no no Yes with limit more
only manual
 
Yes with limit more
Add tasks via email
 
yes no yes yes no ?? Yes with limit no no yes no no no no no $0.00 yes ?? yes ∞ ∞ no no no ?? no no no no no yes 0 GB no no no no no no no no yes yes yes no yes no yes yes yes no no no 
Producteev Pro Producteev Pro producteev.com yes yes yes yes no $243 more
one team
 
yes yes yes ?? yes yes yes Yes with limit more
only on web app
 
?? no yes no yes no yes yes yes yes no yes yes $0.00 yes ?? yes ∞ ∞ yes yes no no yes no yes yes yes yes ∞ no no yes yes yes no no Yes with limit more
activity feed
 
yes no no yes more
full Integration
 
no no no no ∞ yes no no no 
ConquSync ConquSync conqu.com yes yes yes yes yes $53 more
per user
 
yes yes ?? ?? ?? yes yes no yes yes yes ?? yes no yes ?? yes yes yes yes yes $0.00 yes ?? yes ∞ ∞ no no yes no yes yes yes ?? ?? yes ∞ no no ?? yes no no no no yes no no no no no ?? yes ∞ yes ?? ?? no 
Flow Corporate Flow Corporate getflow.com yes yes no yes no $2988 yes yes yes yes ?? ?? yes yes yes ?? yes yes yes ?? yes ?? yes yes no yes yes more
60 GB
 
$0.00 yes ?? yes 50 ∞ Yes with limit no no ?? yes no no yes yes yes 60 GB no no yes yes yes ?? ?? ?? yes no no no no no yes yes yes no no no 
Wunderlist Wunderlist wunderlist.com yes yes yes more
Windows 8
 
yes yes more
Windows Phone 8
 
$0 yes yes Yes with limit more
25 per to-do
 
yes yes yes yes no ?? yes Yes with limit more
25 assigns per shared list
 
?? yes no yes yes yes yes no yes yes $0.00 yes ?? yes 10 yes yes Yes with limit more
one way sync beta
 
?? yes Yes with limit more
one way sync beta
 
Yes with limit more
one way sync beta
 
?? yes yes 5 GB ?? ?? ?? yes yes more
5MB per file
 
no no ?? yes yes no ?? yes ?? no yes yes no no Yes with limit more
iOS dictation
 
Flow Team Flow Team getflow.com yes yes no yes no $588 yes yes yes yes ?? ?? yes yes yes ?? yes yes more
5 Workspaces
 
yes ?? yes ?? yes yes no yes yes $0.00 yes ?? yes 10 Yes with limit no no ?? yes no no yes yes yes 10 GB no no yes yes yes ?? ?? ?? yes no no no no no yes yes yes no no no 
Binfire basic Binfire basic binfire.com no yes no no no $190 more
6 members
 
yes yes yes more
6 levels
 
yes yes yes yes yes yes yes yes yes yes yes yes yes no no no no yes $0.00 yes yes yes 10 yes yes no ?? no yes no yes yes yes 10 GB yes no yes no yes no no yes yes no no no no no ?? yes ∞ yes ?? ?? no 
Pocket Informant Premium Pocket Informant Premium pocketinformant.com yes no no yes no $0 yes yes ?? ?? no no yes yes yes yes no no no no yes no yes no no yes yes more
sync with Google, Evernote, Toodledo, iCloud reminders
 
$13.99 yes more
Airdrop, email and message sharing
 
yes yes ?? ?? yes yes yes yes no no no yes 0 GB no yes no yes no yes no no yes no no no no no no yes ?? yes yes no 
LiquidPlanner LiquidPlanner liquidplanner.com yes yes no yes no $348 more
per user
 
no yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes no no yes yes $0.00 yes yes yes ∞ ∞ yes yes yes ?? yes yes yes yes yes yes 100 GB ?? no ?? yes yes no ?? yes yes no no yes no no yes yes ∞ yes no no no 
Wrike Professional Wrike Professional wrike.com yes yes no yes no $588 more
5 users
 
yes yes yes yes yes yes yes ?? ?? ?? yes yes yes yes yes yes yes no no yes yes $0.00 yes ?? yes yes yes yes no yes yes yes yes yes yes 5 GB yes no no yes yes no no yes ?? no no yes no no yes more
Unlimited levels
 
yes ∞ yes no no no 
Toodledo Silver Toodledo Silver toodledo.com yes more
2.99
 
yes Yes with limit more
3rd Party apps
 
yes Yes with limit more
3rd Party app
 
$14 yes yes yes yes yes yes yes yes yes yes yes ?? yes yes yes yes yes yes more
Mac Menu Bar App
 
Yes with limit more
3rd Party app
 
yes more
2.99
 
yes $0.00 yes ?? yes no no yes yes yes yes yes ?? yes yes 0 GB no no yes yes no yes yes yes yes no no no no no yes yes 100 more
per List (project)
 
yes no no no 
DesktopTodo DesktopTodo desktoptodo.com no no yes no no $0 yes yes yes yes no no yes yes yes yes no no no no yes no no no no no Yes with limit more
sync with Toodledo
 
$14.99 no no yes no no no no no no no no no yes 0 GB no no no no no no no no yes no no no no no yes yes ?? no no no 
Binfree pro Binfree pro binfire.com no yes no no no $490 more
12 members
 
yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes no no no no yes $0.00 ?? yes yes 12 30 yes yes no no no yes no ?? yes yes 30 GB yes no ?? no yes no no yes yes no no no no no ?? yes ∞ yes no no no 
Flow Business Flow Business getflow.com yes yes no yes no $1548 yes yes yes yes ?? ?? yes yes yes ?? yes yes yes ?? yes ?? yes yes no yes yes $0.00 yes ?? yes 25 Yes with limit no no ?? yes no no yes yes yes 30 GB no no yes yes yes ?? ?? ?? yes no no no no no yes yes yes no no no 
Toodledo Toodledo toodledo.com yes more
2.99
 
yes Yes with limit more
3rd Party apps
 
yes Yes with limit more
3rd Party apps
 
$0 yes yes no no yes yes yes ?? yes ?? no no no yes more
analyze the details of your tasks to determine the best use of your limited time.
 
yes yes yes yes Yes with limit more
3rd Party apps
 
yes more
2.99
 
yes $0.00 no no yes no no yes yes yes yes yes no ?? yes 0 GB no no yes yes no no ?? no yes no no yes no no yes yes 30 more
per List (project)
 
yes no no no 
InstaTodo InstaTodo instatodo.com yes Yes with limit more
using myPhoneDesktop app
 
no no no $0 yes yes yes yes ?? no yes no yes ?? no no no ?? yes ?? yes Yes with limit more
using myPhoneDesktop app
 
no no Yes with limit more
via Toodledo sync
 
$4.99 yes more
via SMS, email or Toodledo
 
no yes no no no ?? no no no no no yes 0 GB no no no no no yes no no no no no no no no yes yes ?? no no no 
MyLifeOrganized Pro MyLifeOrganized Pro mylifeorganized.net yes no yes more
$45.95
 
yes yes $14 more
per user
 
yes yes yes yes no no yes no no Yes with limit more
Windows version
 
yes ?? yes no yes ?? yes no yes more
$14.95
 
yes yes $0.00 yes yes yes ∞ ∞ no no no no yes no Yes with limit ?? ?? yes 0 GB no no no yes no yes no ?? yes no no Yes with limit more
windows version
 
no no yes yes ?? no no no 
2do 2do www.2doapp.com yes more
$14.99
 
Yes with limit more
Access your tasks in a browser via iCloud.com
 
no yes ?? $0 yes more
including tags search
 
yes yes more
including Projects
 
yes no no yes yes more
Calendar events on iPad and iOS
 
yes no no no no ?? yes ?? yes yes more
$39.99
 
no yes yes $14.99 Yes with limit more
via AirDrop and Email
 
yes yes no yes yes more
CalDAV
 
yes yes yes more
CalDAV
 
no no yes yes 0 GB no no yes yes no yes no no yes no no no no no yes yes more
including Starred flag
 
yes no no yes 
TickTick TickTick ticktick.com yes yes no yes no $0 ?? yes yes no no yes ?? no yes yes Yes with limit more
Limited to 1 member
 
no Yes with limit no yes no yes no no no yes $0.00 yes more
Limited to 1 member
 
?? yes 19 more
99 taskt within one list(project)
 
no no no no yes no no no no yes more
one attachment per day, 5Mb per file
 
no no no yes yes yes no no ?? yes no no no no no yes 99 ?? no no no 
Toodledo Gold Toodledo Gold toodledo.com yes more
$2.99
 
yes Yes with limit more
3rd Party apps
 
yes Yes with limit more
3rd Party apps
 
$29 yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes Yes with limit more
3rd Party apps
 
yes yes $0.00 yes ?? yes yes no yes yes yes yes yes ?? ?? yes 10 GB no no yes yes yes yes yes yes yes no no yes no no yes yes ∞ yes no no no 
Checkvist Pro Checkvist Pro checkvist.com no more
mobile web version
 
yes no no no $39 more
per user
 
yes yes no no yes Yes with limit more
Add tasks via email
 
yes no yes yes yes ?? yes no yes yes no no no no yes more
Automatic daily backup to the Cloud (last 30 days)
 
$0.00 yes ?? yes ∞ ∞ ?? yes yes ?? no yes yes ?? ?? yes 0 GB no no no no yes more
500MB
 
no no yes more
Daily change reports
 
yes yes yes ?? yes ?? yes yes ∞ yes no yes more
colored tags
 
no 
Todoist PREMIUM Todoist PREMIUM todoist.com yes yes yes yes no $21 more
per user
 
yes yes yes more
4 indent levels
 
yes yes yes yes yes ?? ?? yes ?? yes yes yes yes yes yes no yes yes $0.00 yes ?? yes 200 more
active
 
yes ?? yes no yes yes yes ?? yes yes 0 GB ?? ?? ?? yes yes yes yes yes yes yes yes yes yes yes yes more
3 indent levels
 
yes 200 yes yes more
24 colors
 
yes more
13 colors
 
no 
Tweet

I’ve been looking for the right task manager for a very long time. It has to be suitable for my business and also for my family. I’ve tried many of them. Sometimes I didn’t come across functionality, sometimes the design was uninviting, sometimes the ease of use was the problem. Because I’ve spent a lot of time on finding the best one, I decided to share my observations to make others' search easier. I hope this summary will help you find the ideal task manager for you. If you are aware of some other applications please let me know. I’ll be glad for any comments.
michal.sviga()gmail.com

Tags

Best GTD applications, best To Do app, todo apps comparison, GTD apps comparison, todo apps compare, todo apps, gtd apps, task manager apps comparison, GTD Software Comparison, Compare Features, vs, versus, wunderlist vs todoist vs 2do vs omnifocus vs nozbe vs toodledo vs ticktick vs azendoo

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michal.sviga@gmail.com